A board portal is a safe online platform that contains all the board-related documents and other information. It gives non-profit boards the possibility of accessing meeting notifications agendas, agendas and digital board packs and other board documents from any device at any moment. Board members can also edit, share, comment and sign documents electronically via the portal, removing the need for physical signatures and saving precious meeting time.
When comparing boards portals, it’s important to consider the functionality that will most effectively meet your requirements for governance. For instance, how easy is it to set up the software for your business? Does it sync with the board calendar? Are you able to easily create meetings using this software? How do you monitor progress and prioritize action items between meetings? These tools, along with other options aid board members to plan and complete their duties efficiently and effectively.
A platform’s quality is another important aspect to consider. Find a vendor who has a reputation in the industry and a customer service that is quick to any issues that could arise. Make sure the platform you choose can be accessed on any device with an Internet connection.
The best board portals give centralized access to meeting materials, messages that other members send, and the policies of the organization. This gives directors the context they need to talk about governance issues, and allows them to focus on the issues. It is vital that board members have access to their pre-prepared materials ahead of the meeting and to ensure that they are in line with their responsibilities. This is possible thanks to the board portal, which sends the correct information to the appropriate individuals at the right time.